Cologne: 20.–22.11.2019

#EXPONATEC

Exhibitor checklist

We want to make sure that your participation as an EXPONATEC COLOGNE exhibitor is stress free. In addition we want to and make it easier for you to prepare for the trade fair. The following check list will provide you with an overview of all the things that you should consider and it includes important deadlines. This way, you will have all the important dates at a glance.

  • You can find the right contact person to answer your questions with one click
  • You can import the most important dates directly into your calendar software (e.g. Outlook) using iCalendar
  • Show or hide deadlines, important information and start dates for organizing your trade fair participation

Import all appointments in your calendar application with one click.

  • Stand space

    Deadline 1. early bird discount

    14.12.2018 | 5:00 PM

    By registering on or before 14.12.2018, exhibitors will be charged the reduced trade fair participation price. The price is based on the date the registration forms are received by Koelnmesse.

    Exhibitor Hotline
    Tel. + 49 221 821-3998

    Download calendar entry

    Download area
  • Stand space

    Layout planning begins

    15.12.2018 | 12:00 AM

    Start of hall allocation.

    Sales

    Martina Alessio
    Sales Manager
    Tel. +49 221 821-2386
    Fax +49 221 821-2864
    e-mail

    Download calendar entry

  • Services

    Mailing of Koelnmesse-Service-Portal log-in data

    01.01.2019 | 12:00 AM

    Starting about January 2019 Koelnmesse-Service-Portal (KSP) log-in data is sent to exhibitors whose stands have been confirmed. You can easily order our trade fair services online through the KSP.

    Exhibitor Hotline
    Tel. + 49 221 821-3998

    Download calendar entry

    Koelnmesse-Service-Portal
  • Stand space

    Mailing of stand confirmations

    01.01.2019 | 12:00 AM

    Starting about January 2019 stand confirmations are sent out. The participation contract takes effect with stand confirmation. The stand area confirmation includes dimensioned stand sketches and site maps as attachments.

    Sales

    Martina Alessio
    Sales Manager
    Tel. +49 221 821-2386
    Fax +49 221 821-2864
    e-mail

    Download calendar entry

  • Stand space

    Deadline 2. early bird discount

    30.04.2019 | 5:00 PM

    By registering on or before 30.04.2019, exhibitors will be charged the reduced trade fair participation price. The price is based on the date the registration forms are received by Koelnmesse.

    Sales

    Martina Alessio
    Sales Manager
    Tel. +49 221 821-2386
    Fax +49 221 821-2864
    e-mail

    Download calendar entry

    To the registration forms
  • Advertising materials

    Order Marketing services

    01.07.2019 | 12:00 AM

    Make the most of your trade fair appearance: increase your reach with a presence in our official fair media. Whether print, online or mobile: there’s no quicker and more efficient way to reach your target group. You can find the marketing services to suit any needs and any budget in our Media Shop.

    Please note the editorial and advertising deadline for the catalog.

    NEUREUTER FAIR MEDIA GmbH
    Tel. +49 201 365 47-314
    e-mail

    Download calendar entry

    To the Media Shop
  • Passes

    Mailing of work and exhibitor passes

    01.08.2019 | 12:00 AM

    As an exhibitor you will receive your free exhibitor passes with your trade fair participation invoice. These passes will be valid from the first day of construction to the last day of dismantling. Free work passes will also be included that allow personnel involved in construction and dismantling to have access to the exhibition centre.

    Sales

    Martina Alessio
    Sales Manager
    Tel. +49 221 821-2386
    Fax +49 221 821-2864
    e-mail

    Download calendar entry

  • Invoice

    Mailing of stand rental invoice

    01.08.2019 | 12:00 AM

    You will receive the invoice for the participation fee including stand area rental, along with your free work and exhibitor passes, starting around August 2019. Invoice amounts are payable immediately upon receipt of the invoice.

    Sales

    Martina Alessio
    Sales Manager
    Tel. +49 221 821-2386
    Fax +49 221 821-2864
    e-mail

    Download calendar entry

  • Services

    Deadline for ordering fire protection

    22.08.2019 | 10:00 AM

    Use form T.23 to place your order through the Koelnmesse-Service-Portal. It is possible to make a reservation at a later point in time for an additional charge.

    Koelnmesse-Service-Portal Hotline
    Tel. +49 221 821-3666
    e-mail

    Download calendar entry

    To the Koelnmesse Service Portal
  • Services

    Deadline 17.10.2019 for ordering in the Koelnmesse-Service-Portal

    13.09.2019 | 10:00 AM

    Place your order through the Koelnmesse-Service-Portal!

    Form M.01 - Deadline for ordering advertising space

    Form T.01 - Deadline for ordering electrical installations*

    Form T.02 - Deadline for ordering water connections*

    Form T.04 - Deadline for ordering stand security*

    Form T.05 - Deadline for ordering stand cleaning

    Form T.06 - Deadline for ordering waste disposal

    Form T.13 - Deadline for tableware rental

    Form T.17 - Deadline for ordering internet and telecommunications*

    Form T.18 - Deadline for ordering forwarding services

    Form T.19 - Deadline for ordering (long-term) parking permits

    * It is possible to make a reservation at a later point in time for an additional charge.

    Koelnmesse-Service-Portal Hotline
    Tel. +49 221 821-3666
    e-mail

    Download calendar entry

    To the Koelnmesse-Service-Portal
  • Orders

    Deadline for ordering stand construction services (incl. partition wal

    19.09.2019 | 10:00 AM

    Order via booth-configurator. It is possible to make a reservation at a later point in time for an additional charge.

    Exhibitor Hotline
    Tel. + 49 221 821-3998

    Download calendar entry

    To the stand cost calculator
  • Services

    Deadline 19.09.2019 for ordering in the Koelnmesse-Service-Portal

    19.09.2019 | 10:00 AM

    Place your order through the Koelnmesse-Service-Portal!

    Form T.02 - Deadline for ordering exhaust vent/compressed air installation *

    Form T.03 - Deadline for suspensions (from the hall ceiling) *

    * It is possible to make a reservation at a later point in time for an additional charge.

    Koelnmesse-Service-Portal Hotline
    Tel. +49 221 821-3666
    e-mail

    Download calendar entry

    To the Koelnmesse-Service-Portal
  • Services

    Hotel room reservations

    01.11.2019 | 12:00 AM

    We recommand that you book your hotel rooms early via our online booking system.

    Hotel and Travel Services
    Tel. +49 221 821-3998
    Fax +49 221 821-3999
    e-mail

    Download calendar entry

    To the online booking system
  • Services

    Deadline for ordering parking spaces for trucks/refrigerated container

    01.11.2019 | 10:00 AM

    Use form T.20 to place your order through the Koelnmesse-Service-Portal. It is possible to make a reservation at a later point in time according to availability.

    Roman Gersch
    Tel. +49 221 821-2670
    Fax +49 221 821-3209
    e-mail

    Download calendar entry

    To the Koelnmesse-Service-Portal
  • Services

    Deadline for ordering catering credit card

    01.11.2019 | 5:00 PM

    Order via webshop of aramark catering.

    at Koelnmesse GmbH
    Deutz-Mülheimer Straße 30
    50679 Köln
    Tel. +49 221 284-8584
    Fax +49 221 284-8599
    e-mail

    Download calendar entry

    Order via webshop of aramark catering
  • Advertising materials

    Order advertising materials

    13.11.2019 | 12:00 AM

    Refer customers and business partners persuasively to your participation at the trade fair – with the varied selection of printed and online promotional material.

    NEUREUTER FAIR MEDIA GmbH
    Tel. +49 201 365 47-314
    e-mail

    Download calendar entry

    To the Media Shop
  • Stand construction

    Start of construction period

    16.11.2019 | 8:00 AM

    Please observe the traffic guidelines and the vehicle admission.

    Roman Gersch
    Tel. +49 221 821-2670
    Fax +49 221 821-3209
    e-mail

    Download calendar entry

    Information for stand constructors
  • Services

    Deadline for ordering conference and office catering

    19.11.2019 | 10:00 AM

    Order via webshop of Aramark catering.

    at Koelnmesse GmbH
    Deutz-Mülheimer Straße 30
    50679 Köln
    Tel. +49 221 284-8584
    Fax +49 221 284-8599
    e-mail

    Download calendar entry

    To the Aramark webshop
  • Advertising materials

    GEMA registration deadline

    19.11.2019 | 5:00 PM

    Register musical reproduction/performance with GEMA.

    GEMA – Bezirksdirektion NRW
    P.O. Box 1013 43, 44013 Dortmund, Germany
    Tel. +49 231 57701-200
    Fax +49 231 57701-230

    www.gema.de

    Download calendar entry

    GEMA
  • Stand construction

    End of construction period

    19.11.2019 | 6:00 PM

    Please observe the traffic guidelines and the vehicle admission.

    Roman Gersch
    Tel. +49 221 821-2670
    Fax +49 221 821-3209
    e-mail

    Download calendar entry

    Information for stand constructors
  • Trade Fair

    Start of the fair

    20.11.2019 | 10:00 AM

    This opening times are valid for exhibitors. Visitors can access from 10:00 a.m.

    Download calendar entry

    To the opening times
  • Trade Fair

    End of the fair

    22.11.2019 | 6:00 PM

  • Stand construction

    Information for stand constructors

    25.11.2019 | 6:00 PM

    Roman Gersch
    Tel. +49 221 821-2670
    Fax +49 221 821-3209
    e-mail

    Download calendar entry

    Information for stand constructors
  • Invoice

    Mailing final invoice for services

    29.11.2019 | 12:10 PM

    Exhibitor Hotline
    Tel. + 49 221 821-3998

    Download calendar entry

  • Stand construction

    Start of dismantling

    22.11.2020 | 6:00 PM

    The stand may not be partially or completely cleared, nor may exhibits be packed away, before 6:00 p.m. on 22.11.2019. Koelnmesse has the

    right to impose a contract penalty of up to 5,000.00 euros for each time

    that an exhibitor violates this regulation. Koelnmesse may in addition/as an

    alternative bar the exhibitor in question from participating in the following

    event.

    Roman Gersch
    Tel. +49 221 821-2670
    Fax +49 221 821-3209
    e-mail

    Download calendar entry

    Information for stand constructors